Increasingly collaborative environment requires worker acceptance

Increasingly collaborative environment requires worker acceptance

With the bring your own device (BYOD) movement in full swing, companies are finding it necessary to invest in collaborative software and services to allow employees to connect with each other. For many enterprises, it's proven to be beneficial for a number of reasons. 

Companies can rest assured that their staff members can keep working even if a winter storm prevents them from getting to the office or if they are traveling to meet clients. More importantly for some executives, collaborative tools help companies save money. When more employees work remotely, businesses require less office space, which can be a major boost to their bottom lines. 

However, as Jason Parry of InformationWeek noted, collaborative technology is a poor investment if workers aren't willing to use the software. In many cases, employees can be reluctant to adopt software due to inexperience. Also, Parry asserted that most companies only train employees how to use software just after it has been implemented, meaning new hires often do not learn how the software works

How to get employees to use solutions
By conducting a detailed training program that includes follow-ups and regular refresher courses, companies can get the most out of their collaborative software investments. Additionally, it's a good strategy to lay out just how such tools can make each individuals job easier. 

For example, a sales manager should be told how a unified communications system that includes VoIP and instant messaging can help him or her discuss strategies with team members during a conference call with a prospective customer. Or maybe a marketing agent needs to be notified about the ability to share and change spreadsheets about consumer trends with the IT team to create big data strategies.

These are just a few ways in which collaborative solutions can make the workplace more efficient. For executives, the key is to pinpoint how new tools can streamline operations, inform employees of those benefits and offer comprehensive training programs so workers can take advantage of the software. 

Integration is inevitable 
Avoiding the BYOD and collaboration trend is not an option in the modern business world. More employees will be bringing their own technology into the office, and telework programs will only accelerate globally. 

In fact, a recent Gartner report found that worldwide shipments of PCs, tablets and mobile phones will spike 7.6 percent in 2014 alone. That's a significant increase considering how reliant the corporate sector already is on using these tools. This shows that the collaborative environment will only grow. 

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